ISHPC2017 will take place in Tokyo at Nishi-Waseda campus, Waseda University from August 7 - August 10, 2017.

REGISTRATION

To register, please click on Online Registration at the bottom of this page.  Onsite Registration will be available during the conference from August 7 -  August 10.

 

Deadline for the early registration is 5:00 p.m., June 16, 2017 (Japan Time).

Deadline of the standard registration is 5:00 p.m., July 20, 2017 (Japan Time).

 

JPY: Japanese Yen

Registration Category Early-Bird
Until June 16
Standard
On and after June 17
Organaized Tour
Full JPY 70,000 JPY 84,000 JPY 3,000
Student JPY 30,000 JPY 36,000 JPY 3,000
Accompanying Person JPY 10,000 JPY 10,000 JPY 3,000

 

REGISTRATION CATEGORY CRITERIA

*To qualify for Student Registration rate, you must be a full-time student in an accredited university. Please submit a copy of valid ID (student card or official letter) to the Conference Secretariat by e-mail (ishpc2017@jsrae.or.jp) within two business days of registration completion.

 

 

Full and student registration fees are inclusive of access to all keynote lectures, sessions, welcome reception and banquet.

Registration fee includes: Regular Student Accompanying

Person
Access to all sessions  
Access to all exhibits
Coffee breaks (daily)
Welcome Reception on August 7
Banquet on August 9
Lunch Box (August 8, 9, 10)  
Conference abstracts  
Certificate of attendance  

 

WELCOME RECEPTION/BANQUET/ORGANIZED TOUR

Welcome Reception
Fee: Included in registration fee
Location: Nishi-Waseda campus, Waseda University
Date & Time: 6:00pm-7:30pm, August 7, 2017

 

 

Banquet
Fee: Included in registration fee
Location: “Momoyama”, B1F, Hyatt Regency Tokyo
Date & Time: 6:30pm-8:30pm, August 9 2017

 

 

Organized Tour
Fee: JPY 3,000
Date & Time: 1:00pm-5:00pm, August 7 2017
Itenerary:TBA

 

ACCOMMODATION (OPERATED BY KINKI NIPPON TOURIST)

A block of rooms at neighboring hotels has been secured for the conference attendees. Accommodation can be booked via Online Registration. Rooms are limited and are on a first-come first-served basis.


Rates are only available for August 6-11, 2017. Nights outside these dates can be requested but cannot necessarily be guaranteed at the same rate.

 

JPY: Japanese Yen

Hotel Sunroute Takadanobaba
Room Rate Single (1 bedroom, Single occupancy):  JPY 12,000
Check-in / out time Check-in 2:00pm / Check-out 11:00am
Address 1-27-7 Takadanobaba, Shinjuku-ku, Tokyo 169-0075
Phone +81-3-3232-0101
Access to Hotel 1 min. walk from Takadanobaba Sta. (JR line & Tokyo Metro Tozai line)
10 min. drive from Metropolitan Expressway Waseda I.C.
URL

http://www.sunroutetakadanobaba.jp/en/index.html

Premier Hotel CABIN Shinjuku

Room Rate Single (1 bedroom, Single occupancy):  JPY 13,600
Check-in / out time Check-in 3:00pm / Check-out 11:00am
Address 2-40-3 Kabuki-cho, Shinjuku-ku, Tokyo 160-0021
Phone + 81-3-3205-6300
Access to Hotel 2 min. walk from South Exit Seibu-Shinjuku Sta. (Seibu-Shinjuku line)
6 min. walk from A1 Exit of Higashi-Shinjuku Sta. or E1 Exit of Shinjuku Sanchome Sta. (Tokyo Metro Fukutoshin line)
6 min. walk from D3 Exit of Shinjuku-Nishiguchi Sta. (Toei Oedo line)
10 min. walk from Shinjuku Sta. (Tokyo Metro Marunouchi line, JR line, Keio line, Odakyu line)
URL

http://cabin.premierhotel-group.com/shinjuku/english/

Washington Hotel Shinjyuku

Room Rate Single (1 bedroom, Single occupancy):  JPY 14,300
Check-in / out time Check-in 2:00pm / Check-out 11:00am
Address 3-2-9  Nishishinjuku, Shinjuku-ku ,Tokyo 160-8336
Phone +81-3-3343-3111
Access to Hotel 8 min. walk from Shinjyuku Sta. (Tokyo Metro Marunouchi line, JR line, Keio line, Odakyu line)
5 min. walk from Tocho-mae Sta. (Toei Oedo line)
URL

http://shinjuku.washington-hotels.jp/

Sunshine City Prince Hotel (Ikebukuro)

Room Rate Single (1 bedroom, Single occupancy):  JPY 15,300
Check-in / out time Check-in 2:00pm / Check-out 11:00am
Address 3-1-5, Higashi-Ikebukuro, Toshima-ku, Tokyo, 170-8440
Phone +81-3-3988-1111
Access to Hotel 8 min. walk from Ikebukuro Sta.
(JR line, Tokyo Metro Marunouchi line, Yurakucho line, Seibu Ikebukuro line, Tobu To-jo line)
URL

http://www.princehotels.com/sunshine/

*Deadline for reservation: 5:00 p.m., July 20, 2017
*Above rates are per night, per room.
*Room equipment: Bathroom and Toilet
*Services included: room, breakfast, 8% consumption tax and service charge
*Services not included: personal expenses (e.g. laundry, telephone bill, mini-bar, medical expenses due to injury or illness, travel insurance)
*Please notify ISHPC2017 Registration Desk (gmd_iod02@or.knt.co.jp) if you expect to arrive at the hotel after 10:00 pm to avoid the cancellation of your reservation.
*Tour escort: does not accompany
*Minimum number of participants: 1 person
*Full payment will be required to complete your reservation.
*Accommodation itinerary: First day (start point): check-in date / Last day (end point): check-out date

 

PAYMENT

All payments must be made in Japanese Yen (JPY) by credit card through Online Registration or by bank transfer. Neither checks nor cash are accepted.

 

[Credit Card]

If you register in Early-Bird period, the total amount will be charged the deadline of Early-Bird registration (June 16, 2017).

If registering in Standard period, the total amount will be changed within 5 working days after your registration is received.

 

Available Credit Card: VISA, Master Card, American Express, Diner's Club, and JCB.

 

Note)

*Drawer of this online payment transaction will be “Kinki Nippon Tourist Co., Ltd. / KINTETSU INTERNATIONAL”.
However, the company name might be slightly changed depending on the card company.
*Please use a credit card which is valid at least until August 2017.
*Your registration and/or organized tour & hotel reservation will be completed with your full payment.
*Once the payment is completed, a payment confirmation e-mail will be sent to you.

 

[Bank Transfer]

If you choose bank transfer for your payment method, please complete the payment to the below account by the designated deadline and send the remittance details of the bank transfer to identify the payment by e-mail with your registration ID.

 

Payment deadline for Early-Bird registration period: June 23, 2017
Payment deadline for Standard registration period: July 24, 2017

 

 

Bank transfer must be made in full amount without any deductions for bank charges.
Bank Name: Mitsui Sumitomo Banking Corporation
Branch Name: Tokyo Chuo Branch (Branch Code:015)
Swift Code: SMBCJPJT
Account Number: Ordinary 3592465
Account Name: Kinki Nippon Tourist Co., Ltd.

 

CONFIRMATION

Attendees will receive a confirmation by e-mail in the end of July if you complete the full payment. Please present this confirmation at the Registration Desk in the conference venue as proof of your registration.

 

CHANGE / CANCELLATION / REFUND POLICY

Your registration and/or other options is changeable online until June 16, 2017. After that, any change or cancellation must be made in writing to ISHPC2017 Registration Desk by email: gmd_iod02@or.knt.co.jp to avoid any trouble.

 

-Until June 16: Please re-login Online Registration system with your ID and Password to make any change or cancellation.
-On and after June 17: Please send us a written notice by e-mail at gmd_iod02@or.knt.co.jp.

 

The date and time of the change and cancellation is based on the working hours (Monday through Friday 9:30am – 5:30pm [Japan time] except national holiday.) After working hours, cancellation will be made next working day, which may incur charges.

 

CANCELLATION FEE

 

In case of cancellation, please send a notification by e-mail or fax to the Registration Desk.
There is no refund of registration fee, but registration can be transferred to another person at no extra charge. In that case, please contact ISHPC2017 Registration Desk by e-mail (gmd_iod02@or.knt.co.jp) with registration ID and replacing person's information in advance.
If you and no one else cannot attend, Congress Materials will be sent to you after the congress.
Please note that once you submit your registration, you are obliged to pay your registration fee.

 

[Registration]   

Once registration is made No Refund

[Organized Tour]

Until 11 days before the tour date No charge
10 to 8 days before the tour date 20% of tour price
7 to 2 days before the tour date 30% of tour price
1 day before the night of stay 40% of tour price
On the tour date(before departure) 50% of tour price
On the tour date(after departure) 100% of tour price
No show without notice 100% of tour price

[Accommodation]

Until 21 days before the night of stay No charge
20 to 8 days before the night of stay 20% of accommodation charge
7 to 2 days before the night of stay 30% of accommodation charge
1 day before the night of stay 40% of accommodation charge
On the reserved day (before hotel’s check-in time) 50% of accommodation charge
On the reserved day (after hotel’s check-in time) No refund
No show without notice No refund

 

INSURANCE

Please note that it is the responsibility of all attendees to take out full insurance to cover all expenses, including registration fee, in the event that they are unable to travel for any reason.

 

ONLINE REGISTRATION

Registration and/or organized tour & hotel reservation can be made on the online through “Online Registration”

 

 

-You must have a valid email address in order to make online registration. All communication with regard to your registration will be sent via e-mail.

 

-After submitting the online registration, you will receive an e-mail confirmation that the submission of their registration was successful. However, please note that receiving the e-mail does not confirm your registration, and/or organized tour & hotel reservation. Your registration will be confirmed separately by e-mail after your payment is made.

 

Reservation for the hotel can be made on online upon the agreement with 1 and 2, reading 3 below.

 

  • 1. Information related to the hotel reservation will be all announced on this website. There will be no brochures or other items (instructions, contracts, etc.) sent through post.
  • 2. Kinki Nippon Tourist Co., Ltd and commissioned companies shall use personal information entered online registration submitted for an application to contact a client, and to the extent necessary for arranging and providing services for which the client has applied. Kinki Nippon Tourist Co., Ltd. shall share parts or all of personal data to transportation and accommodation facilities as well as representatives to the extent necessary to arrange services.
  • 3. The purchase of any travel services represents your acceptance Terms & Conditions set out herein. Please ensure that you read carefully, understand, and print or download this page and “Agent-Organized Terms & Conditions” prior to applying.

 

Online Registration

Deadline for the Early Registration – 5:00 p.m., June 16, 2017 (Japan Time)

 

 

 

 

CONTACT

ISHPC2017 Registration Desk

Risa Ideyama (Ms.) /Minami Yamaoka (Ms.)
Inbound Operation Division,
Kinki Nippon Tourist Co., Ltd. (KNT) / Kintetsu International

 

Address: Sumitmo-shoji Kanda-Izumi-cho Bldg., 13F, 1-13 Kanda-Izumi-cho, Chiyoda-ku, Tokyo, 101-0024, Japan
E-mai: gmd_iod02@or.knt.co.jp Phone: +81-(0)3-6891-9354 Fax: +81-(0)3-6891-9409
Office Hours: 9:30 am to 5:30 pm from Monday to Friday

Closed: Saturdays, Sundays, national holidays, and New year's holiday (Dec. 28-Jan.4)

PLAN & OPERATION

Sales Department 5, Kinki Nippon Tourist Co., Ltd.
c/o Shino Tanaka (Ms.)

 

Registration Number: Japan Tourism Agency No.1944
Full member of Association of Travel Agents
Number of the Compensation Security Bonds System
Member of Travel Agency Fair Trade Council
Address: Sumitomo-shoji Kanda-Izumi-cho Bld., 12F, 1-13 KandaIzumi-cho Chiyodaku Tokyo 101-0024 Japan
Tel:+81-3-6891-9305 / Fax:+81-3-6891-9405
-Office Hours- Monday-Friday 9:30 a.m. - 5:30 p.m. (Japan time)
We are closed on Saturdays, Sundays, national holidays, and New year's holiday (Dec. 28-Jan.4)

PRIVACY POLICY

Sales Department 5, Kinki Nippon Tourist Co., Ltd.
Privacy Manager:Hironori Hattori (Mr.)
TEL:+81-3-6891-9305