Registration and Reservation

 

To register for MOC2017 and make reservation for accommodation, please click ‘Click for Online Registration & Hotel Reservation’ at the button of this page. Onsite Registration will be available during the conference from November 19 to November 22.

Registration Fees

Registration Category Registration Fee Conference Party

Before / On

Oct. 17, 2017

After

Oct. 18, 2017

General

JPY42,000 JPY47,000 JPY3,000

Student, Retiree

JPY12,000 JPY15,000 JPY3,000
Registration Category Conference Party

Accompanying Person

JPY3,000

 

Registration Category Criteria

*To qualify for Student Registration rate, you must be a full-time student in an accredited university. Please submit a copy of valid ID (student card or official letter) to the Conference Secretariat by e-mail within two business days of registration completion. *If you wish to bring any accompanying person, he/she must be your legal spouse or children.

 

Registration fee includes:

Registration fee includes: General Student, Retiree

Access to all sessions

Pre-technical-session event
Access to all exhibits
Get Together on November 19
Conference abstracts

 

 

Conference Party

Location: General Research Laboratory Building (An block), in front of the Convention Hall

Date & Time: Evening of November 21 (Tue), after the technical session and microconcert

Financial Support for Overseas Students

Limited financial support is considered for the presentations by students from overseas. Details will be announced on the Website.

Accommodation(operated by Kinki Nippon Tourist)

A block of rooms at neighboring hotels has been secured for the conference attendees. Accommodation can be booked through Online Application. Rooms are limited and are on a first-come first-serve basis.

Rates are available for November 19-November 21, 2017 inclusive, depending on the hotel reserved (very limited rooms are also available for November 18 and 22). Nights outside these dates can be requested but cannot necessarily be guaranteed at the same rate. Deadline of application: 5:00 pm Friday October 20, 2017 (Japan time = GMT+9:00)

JPY: Japanese Yen

[1S] Kichijoji Tokyu REI Hotel

Room Rate

Single (1 bed, Single occupancy): JPY 11,980 / Twin (2 beds, Double occupancy): JPY 16, 200 /

Double (1 bed, Single occupancy): JPY 15,320

Check-in / out time

Check-in 3:00pm / Check-out 10:00am

Address / Phone

1-6-3, Kichijoji-minamicho, Musashino-shi, Tokyo 180-0003 Japan / +81-422-47-0109

Hotel Location

1 min. walk from Kichijoji Station

Hotel URL

https://www.tokyuhotelsjapan.com/en/hotel/TR/TR_KICHI/index.html

[2S] JR Kyushu Hotels Blossom Shinjuku

Room Rate

Single (1 bed, Single occupancy): JPY15,350 / Twin (2 beds, Double occupancy): JPY25,900 /

Twin (2 beds, Single occupancy): JPY20,550

Check-in / out time

Check-in 2:00pm / Check-out 11:00am

Address / Phone

2-6-2 Yoyogi,Shibuya-ku,Tokyo,151-0053 Japan / +81-3-5333-8687

Hotel Location

3 min. walk from Shinjuku Station

Hotel URL

http://www.jrk-hotels.co.jp/en/Shinjuku/

[3S] Shinjuku New City Hotel

Room Rate

Single (1 bed, Single occupancy): Nov 19, 20 - JPY 11,340 / Nov 21, 22 - JPY 11,880

Check-in / out time

Check-in 3:00pm / Check-out 10:00am

Address / Phone

4-31-1 Nishi-Shinjuku, Shinjuku-ku, Tokyo, 160-0023 Japan / +81-3-3375-6511

Hotel Location

4 min. walk from Tocho-mae Station

12 min. walk from Shinjuku Station (complimentary shuttle bus is available)

Hotel URL

http://www.newcityhotel.co.jp/en/

[4S] Washington Hotel Shinjuku

Room Rate

Single (1 bed, Single occupancy): Nov 18 - JPY 17,920 / Nov 19, 20 - JPY 11,440 / Nov. 21, 22 - JPY 13,060

Check-in / out time

Check-in 2:00pm / Check-out 11:00am

Address / Phone

3-2-9 Nishi-Shinjuku, Shinjuku-ku, Tokyo 160-8336 Japan / +81-3-3343-3111

Hotel Location

8 min. walk from Shinjuku Station

Hotel URL

http://shinjuku.washington-hotels.jp/

[5S] Hotel Suave Shibuya

Room Rate

Single (1 bed, Single occupancy): Nov 18, 19, 20, 21, 22 - JPY 11,440

Check-in / out time

Check-in 4:00pm / Check-out 11:00am

Address / Phone

2-24-4 Meguro-ku, Oohashi, Meguro-ku, Tokyo, 153-0044 Japan / +81-3-5433-8711

Hotel Location

1 min. walk from Ikejiri Ohashi Station

25 min. walk to the venue

Hotel URL

http://www.suavehotel.net/

[6S] Shibuya Excel Hotel Tokyu

Room Rate

Single (1 bed, Single occupancy): JPY 28,820

Check-in / out time

Check-in 2:00pm / Check-out 11:00am

Address / Phone

Shibuya Mark City Building, 1-12-2, Dogenzaka, Shibuya-ku, Tokyo 150-0043 Japan / +81-3-5457-0109

Hotel Location Direct access from Shibuya Station
Hotel URL

https://www.tokyuhotelsjapan.com/en/hotel/TE/TE_SHIBU/index.html

[7S] Shibuya Tokyu REI Hotel

Room Rate

Single (1 bed, Single occupancy): Nov 18 - JPY20,036 / Nov 19, 20, 21 - JPY16,688

Twin (2 beds, Double occupancy): JPY21,944 / Twin (2 beds, Single occupancy): JPY20,144

Check-in / out time

Check-in 3:00pm / Check-out 10:00am

Address / Phone

1-24-10, Shibuya, Shibuya-ku, Tokyo 150-0002 Japan / +81-3-3498-0109

Hotel Location

2 min. walk from Shibuya Station

Hotel URL

https://www.tokyuhotelsjapan.com/en/hotel/TR/TR_SHIBU/index.html

[8S] Hotel Unizo Tokyo Shibuya

Room Rate

Single (1 bed, Single occupancy): JPY 14,788

Check-in / out time

Check-in 2:00pm / Check-out 12:00am

Address / Phone

4-3 Udagawacho, Shibuya-ku, Tokyo, 150-0042 Japan / +81-3-5457-7557

Hotel Location 7 min. walk from Shibuya Station
Hotel URL

http://www.unizo-hotel.co.jp/en/shibuya/

*Above rates are per night, per room.
*Services included: A room, a breakfast, 8% consumption tax and service charge.
*Services not included: personal expenses (laundry, telephone bill, mini-bar, medical expenses due to injury or illness, travel insurance)
*Room equipment: Bathroom and Toilet
*Please notify MOC2017 Registration Desk (moc2017@or.knt.co.jp) in advance if you expect to arrive at your hotel after 10:00pm to avoid the cancellation of your reservation.
*Deadline for application of accommodation: 5:00 pm Friday October 20, 2017 (Japan time = GMT+9:00)
*Please write smoking or non-smoking room request in “Remarks” on the online application page. Your request will be forwarded to the hotel. However, please kindly understand that smoking /non-smoking rooms might not be provided to you as you requested due to the room vacancy.
*Full payment will be required to complete your reservation.

Payment

All payments of Online Registration must be made in Japanese Yen (JPY) by credit card or by bank transfer afterwards.
For registration fee, credit card payment will be settled on the beginning of November. Bank transfer payment must be received no later than October 27. Cash as well as credit card are available at Onsite Registration.

Credit Card

We accept VISA, Master Card, American Express and JCB.

 

Note)
*Drawer of this online payment transaction will be “Kinki Nippon Tourist Co., Ltd. / KINTETSU INTERNATIONAL”.
However, the company name might be slightly changed depending on the card company.

*Please use a credit card which is valid at least until December, 2017.

Bank Transfer

A bank transfer must be made in full amount without any deductions for bank charges.


Bank Name: Sumitomo Mitsui Banking Corporation
Branch Name: Suzuran Branch (Branch Code 760)
Bank address: 1-15-1 Nishishinbashi, Minato-ku, Tokyo 105-0003 Japan
Swift Code: SMBCJPJT
Account Number: Ordinary 6103297
Account Name: Kinki Nippon Tourist Co., Ltd.

口座情報
三井住友銀行 すずらん支店(店番号 760)
普通 6103297
名義カナ:キンキニッポンツーリストカブシキガイシャ
名義   :近畿日本ツーリスト株式会社

Confirmation

After the full payment is confirmed, attendees will receive a confirmation e-mail by the middle of November, 2017. Please save this email as proof of your registration.

Change / Cancellation / Refund Policy

[Registration]
Your registration information cannot be changed online after Oct 17, 2017. Any change of registration information after Oct 17, 2017 must be made in email to MOC2017 Registration Desk (moc2017@or.knt.co.jp). For cancellation after submission, it is required to inform MOC2017 Registration Desk by email.

 

[Accommodation]

Your reservation cannot be changed or cancelled online after Oct 17, 2017. Any change or cancellation of the accommodation booking after Oct 17, 2017 must be made in email to MOC2017 Registration Desk (moc2017@or.knt.co.jp).

 

Cancellation Fee

[Registration & Conference Party]

No refunds of the registration fee and conference party charge will be made for any reasons.

 

[Accommodation]

Until 21 days before the night of stay: No charge

20 to 8 days before the night of stay: 20% of accommodation charge

7 to 2 days before the night of stay: 50% of accommodation charge

1 day before the night of stay: 100% of accommodation charge

On the reserved day or no show without notice: 100% of accommodation charge

 

The date and time of the change and cancellation will be based on the working hours [Monday through Friday 9:30am – 5:30pm (Japan time)] except the national holidays (Jul 17, Aug 11, Sep 18, Oct 9, Nov 3). After working hours, cancellation will be made next working day, which may incur charges.

Assistance of visa application

Attendees should check if you are required to apply a visa to enter Japan on the website of Minister of Foreign Affairs of Japan.

If your country is not exempted from visa application on the above website, please kindly state your need of visa support on the online registration form. We will send you the necessary documents for visa application.

 

Indispensable condition to request the visa support:

*1. You have completed online registration.

*2. Your registration fee has been paid.

3. If you wish to bring any accompanying persons and request the visa support for him/her with yours, he/she must be your legal spouse or children. (if applicable)

 

*Please note that if any of these requirements is not met, the visa support cannot be accepted.

*Visa applications should be made at least one month before the intended travel dates. We strongly suggest you to inform us your request of visa application as soon as possible.

*For applicants who need to apply for a visa, the payment date of the registration fee will be advanced.

 

Insurance

Please note that it is the responsibility of all attendees to take out full insurance to cover all expenses, including registration fee, in the event that they are unable to travel for any reason.

 

Requirements for application

For accommodations, agreement is required for below 3 points before making online application:

 

  • Information related to accommodations will be all announced on this website. There will be no brochures or other items (instructions, contracts, etc.) sent through post.

  • Kinki Nippon Tourist Co., Ltd. and commissioned companies shall use personal information entered in the application form to contact the applicant, and shall also use the information within the scope necessary for arranging and providing the applied services.

  •  Purchase of travel services represents your acceptance of “Agent-Organized Tour Terms and Conditions”. Please download or print it before applying.

 

Click for Online Registration & Hotel Reservation

Deadline for Online Registration: 5:00 pm Thursday Nov 9, 2017

Deadline for Hotel Reservation: 5:00 pm Friday Oct 20, 2017

(Japan time = GMT+9:00)

 

Contact

MOC2017 Registration Desk

Kate Ng (Ms.)

Inbound Operation Department,
Kinki Nippon Tourist Co., Ltd. (KNT) / Kintetsu International

Address: Sumitomo-shoji Kandaizumi-cho Building 13F, 1 -13 Kanda-Izumi-cho, Chiyoda-ku, Tokyo, 101-0024, Japan

E-mail: moc2017@or.knt.co.jp

Phone: +81-(0)3-6891-9354   Fax: +81-(0)3-6891-9409

Office Hours: 10:00 am to 5:00 pm from Monday to Friday

Closed: Saturdays, Sundays and national holidays (Jul 17, Aug 11, Sep 18, Oct 9, Nov 3)

Certified Travel Service Manager:Shigeru Yamamoto (Mr.) and Jun Goto (Mr.)
A Certified Travel Service Manager is responsible for supervising all transactions at the sales office where your travel arrangements are made. If you have any questions about your travel contract, please feel free to contact the Managers specified above.

Planning & Operation

Global Business Management Branch, Global Marketing Department,
Kinki Nippon Tourist Co., Ltd. (KNT) / Kintetsu International

Address: Sumitomo-shoji Kandaizumi-cho Building 13F, 1 -13 Kanda-Izumi-cho, Chiyoda-ku, Tokyo, 101-0024 Japan

Government Registration Number: Japan Tourism Agency No.1944

Full member of Association of Travel Agents

Member of the Compensation Security Bonds System

Member of Travel Agency Fair Trade Council

Privacy Policy

Global Business Management Branch, Global Marketing Department,
Kinki Nippon Tourist Co., Ltd. (KNT) / Kintetsu International

Privacy Manager:Kazuomi Yamashita (Mr.)

TEL: +81-3-6891-9600

Office Hours: 10:00 a.m. to 5:00 p.m. from Monday to Friday

Closed: Saturdays, Sundays and national holidays (May 3-5, July 17, Aug 11)

Privacy Policy