Important Notice

Late Registration:
1 August 2018
Only presenters and co-authors are acceptable.

On-site registration:
Not available

 

MoDeSt 2018 will be taken place in Tokyo at Yayoi Auditorium, Yayoi Campus, The University of Tokyo from September 2 – September 6, 2018.

 

Thank you for giving us a full house! The capacity of conference place for MoDeSt2018 has become full during the early-bird registration period. Accordingly, only presenters and co-authors of papers can be acceptable for the late registration. Furthermore, the on-site registration is unavailable! Thank you very much for your understanding.

 

REGISTRATION

To register, please click on Online Registration at the bottom of this page. Onsite Registration will be available during the conference from September 2 – September 6.

 

Deadline of Early registration: 5:00 pm, June 30, 2018 (Japan time)

Deadline of Late registration: 5:00 pm, August 1, 2018 (Japan time)

 

◆Those who are living in overseas (out of Japan) will register overseas category. Those who are living in Japan will register Domestic category even if you are not Japanese.

 

<Overseas>

JPY: Japanese Yen

Registration Category

Early - Bird
By June 30

Late or Onsite
July 1 – August 1 / Onsite

Regular

JPY65,000 JPY75,000

Student

JPY40,000 JPY47,000

Accompanying Person

JPY25,000 JPY30,000

Registration fee of above overseas participants includes Conference proceedings, Welcome party, Coffee breaks (daily), Lunch (4days), Gala Dinner and Excursion.

 

<Domestic Regular>

JPY: Japanese Yen

Registration Category

Early - Bird
By June 30

Late or or Onsite
July 1 – August 1 / Onsite

Domestic Regular

JPY65,000 JPY75,000

Registration fee of domestic regular participants includes Conference proceedings, Welcome party, Coffee breaks (daily), Lunch (4days), Gala Dinner and Excursion.

 

<Domestic Student>

JPY: Japanese Yen

Registration Category

Early - Bird
By June 30

Late or Onsite
July 1 – August 1 / Onsite

Student

JPY30,000 JPY35,000

Gala Dinner

JPY10,000 JPY12,000

Registration fee of domestic student participants includes Conference proceeding, Welcome party, Coffee breaks (daily), Lunch (4 days), and Excursion.

Gala Dinner is NOT included in the Domestic Student Registration fee.

REGISTRATION CATEGORY CRITERIA

-Students are required to provide copy of student ID or certificate of studentship. Please send it by e-mail (gmd_iod10@or.knt.co.jp) within two business days of registration completion.
-Post-doctoral fellows are required to pay the full fee (not student fee).

Welcome Party / Gala Dinner / Excursion

Welcome Party

Location: The University of Tokyo Yayoi Auditorium
Date & Time: Sunday, September 2, 2018, 18:00-19:30

Gala Dinner

Location: Meiji Kinenkan

Date & Time: Tuesday, September 4, 2018, 18:30-20:30

Excursion

Location: Asakusa Senso-ji / Rakugo in English

Date & Time: Wednesday, September 5, 2018, 13:20-18:20

 

Payment

All payments must be made in Japanese Yen (JPY) by credit card through Online Registration or by bank transfer. Neither checks nor cash are accepted. Registration fee payments must be received prior to the deadline date in order to remain at the current registration rate.

 

[Credit Card]

Total amount will be charged on your credit card when your online registration is completed.

Available Credit Card: VISA, Master Card, American Express and JCB.

Note)
*Drawer of this online payment transaction will be “Kinki Nippon Tourist Co., Ltd. / KINTETSU INTERNATIONAL”.
However, the company name might be slightly changed depending on the card company.
*Please use a credit card which is valid at least until the end of October 2018.
*Once the payment is completed, a payment confirmation e-mail will be sent to you.

*Credit card transactions will be recorded your credit card statement two or three month later due to system matter. 

 

[Bank Transfer]

If you choose bank transfer for your payment method, please complete the payment to below account by the designated deadline and send the remittance details of the bank transfer to identify the payment by e-mail with your registration ID.

 

Payment deadline for Early-Bird registration period; June 30, 2018
Payment deadline for Late registration period: July  31, 2018

Bank transfer must be made in full amount without any deductions for bank charges.


Bank Name: Mitsui Sumitomo Banking Corporation
Branch Name: Tokyo Chuo Branch (Branch Code: 015)
Swift Code: SMBCJPJT
Account Number: Ordinary 3592465
Account Name: KNT Corporate Business Co., Ltd.

Confirmation

Attendees will receive a confirmation by e-mail when payment is received in full. Please present this confirmation at the Registration Desk at the conference venue as proof of your registration.

Change / Cancellation / Refund Policy

Your registration and/or other options are unchangeable online. Please send an Email to MoDeSt 2018 registration desk (gmd_iod10@or.knt.co.jp) for any changes or cancellation.

 

The date and time of the change and cancellation will be based on the working hours (Monday through Friday 9:30am – 5:30pm [Japan time] except the national holidays). After working hours, cancellation will be made next working day, which may incur charges.

Cancellation Fee

[Registration]

Requests for cancellation made 45 days before 2nd September 2018 will be subject to an administration fee (10,000 JPY). After that date the full amount of the invoice has to be paid. Requests for refund will not be accepted. Alternatively, you may nominate a substitute participant from your company/organization. For that, please provide proper notice, as well as the substitute person’s name and affiliation.

 

[Accommodation]

Until 21 days before the night of stay No charge
20 to 8 days before the night of stay 20% of the accommodation charge
7 to 2 days before the night of stay 30% of the accommodation charge
1 day before the night of stay 40% of the accommodation charge
On the reserved day (before hotel’s check-in time)

50% of accommodation charge

On the reserved day (after hotel’s check-in time) 100% of accommodation charge
No show without notice 100% of accommodation charge

Visa Information

Those wishing to apply for visas are required to complete the registration and remittance.

After registering on-line form, please let us know by e-mail that you need the visa supporting documents with your ID number.
You can send an e-mail to: gmd_iod10@or.knt.co.jp
The registration desk will ask you the payment of the document issuance fee (JPY7,500), required information and passport copy to issue the documents.
Please note that no documents for visa will be prepared for those who have not completed the payment of the required registration fees and the issuance fee in full.
Your document issuance fee will be charged only after the inviting person/guarantor in Japan verifies that you are entitled to receive the documents.

*Document issuance fee is non-refundable.

 

The conference organizer will not be able to contact or intervene with any Embassy on your behalf. Please contact the Consular Section of the Embassy or Consulate General of Japan nearest you.

 

Ministry of the Foreign Affairs Official Web Site:

http://www.mofa.go.jp/j_info/visit/visa/index.html

 

Visa letters will only be issued to:
-Speakers/Presenters
-Committee Members
-Attendees who have paid their registration fee in full.

Note: Please understand that the visa documents from the organizers will be prepared only for the conference registrants.

 

Visa letters will state only the following facts:
-Conference title, dates and location and purposes

 

Attendees should check if they require a visa to enter Japan on the website of Minister of Foreign Affairs of Japan.
Attendees who require a letter of invitation should contact gmd_iod10@or.knt.co.jp.

 

Insurance

Please note that it is the responsibility of all attendees to take out full insurance to cover all expenses, including registration fee, in the event that they are unable to travel for any reason.

Online Registration

Registration and hotel reservation can be made online through “Online Registration”

-You must have a valid e-mail address in order to apply. All communication with regard to your application will be sent via e-mail.

-After submitting the online registration, you will receive an e-mail confirmation that the submission of your registration was successful. However, please note that receiving the e-mail does not imply your registration and hotel reservation are confirmed. Your registration will be confirmed separately by e-mail after your payment is made.

 

Reservation for the hotel can be made online upon the agreement with 1 and 2, reading 3 below.

 

1. Information related to the hotel reservation will be all announced at the Accommodation page. There will be no brochures or other items (instructions, contracts, etc.) sent through post.
2. Kinki Nippon Tourist Co., Ltd and commissioned companies shall use personal information entered online registration for an application to contact a client, and to the extent necessary for arranging and providing services for which the client has applied. Kinki Nippon Tourist Co., Ltd. shall share parts or all of personal data to transportation and accommodation facilities as well as representatives to the extent necessary to arrange services.
3. Purchase of any travel services represents your acceptance of "Agent-Organized Tour Terms and Conditions". Please ensure that you read carefully, and print or download it prior to applying.

 

 

Online Registration has been closed

 

 

Contact

Secretary General
Hideki Abe, Professor, Ph.D.
RIKEN Institute and Tokyo Institute of Technology
Modest2018@ml.riken.jp

 

MoDeSt 2018 Registration Desk
Emi Sugano (Ms.)
KNT-CT Global Travel Co.,Ltd.

Address: Sumitomo-shoji Kanda-Izumi-cho Bldg., 13F,
1-13 Kanda-Izumi-cho, Chiyoda-ku, Tokyo, 101-0024, Japan
E-mail: gmd_iod10@or.knt.co.jp 

Phone: +81-(0)3-6891-9354   Fax: +81-(0)3-6891-9409
Office Hours: 09:30 am to 5:30 pm  from Monday to Friday
Closed: Saturdays, Sundays and national holidays

Certified Travel Service Manager: Shigeru Yamamoto (Mr.) and Jun Goto (Mr.)
A Certified Travel Service Manager is responsible for supervising all transactions at the sales office where your travel arrangements are made. If you have any questions about your travel contract, please feel free to contact the managers specified above.

 

Planning & Operation
Sales Department 5, Kinki Nippon Tourist Corporate Business Co., Ltd.
c/o Shino Tanaka (Ms.)
Registration Number: Japan Tourism Agency No. 1944
Full member of Association of Travel Agents
Member of the Compensation Security Bonds System
Member of Travel Agency Fair Trade Council
Address: Sumitomo-shoji Kanda-Izumi-cho Bldg., 12F,
1-13 Kanda-Izumi-cho, Chiyoda-ku, Tokyo, 101-0024, Japan
Tel: +81-3-6891-9305 / Fax: +81-3-6891-9405
-Office Hours-
Monday – Friday 9:30 a.m. – 5:30 p.m. (Japan time)
Closed: Saturdays, Sundays and national holidays

 

Privacy Policy
Sales Department 5, Kinki Nippon Tourist Corporate Business Co., Ltd.
Privacy Manager: Hironori Hattori (Mr.)
TEL: +81-3-6891-9305