In the spirit of Lyot 2019 will take place in Tokyo at Tokyo International Exchange Center, Plaza Heisei from October 21 – 25, 2019.

 

-- Kick-off of the new WFIRST Coronagraph Data Challenge --

A special session dedicated to the kick-off of the new WFIRST Coronagraph Data Challenge is scheduled on October 20th, the Sunday prior to the conference.

Please sign-up here to attend this fun "hack day" and learn about WFIRST CGI.

A limited number of partial financial support grants are available for junior participants.

Registration

To register, please click on Online Registration.

In order to attend this conference, you must complete online (web) registration and settle payment by 5:00 pm Thursday August 31, 2019 (Japan time = GMT+9:00).
Registration fee payments must be received prior to each deadline date in order to remain at the current registration rate.

 

Registration Category	Early By July 15 July 29	Late July 16 July 30 - Onsite
Regular	JPY40000	JPY45000
Student	JPY30000	JPY30000
Accompanying Guest	JPY0	JPY0

 

Onsite registration (e.g., crosschecking your name on the participant list) will be available on October 20 (before the first conference day) and on 21-22 October (the first two days during the conference).

The onsite registration Desk will be open as follows:
October 20…TBA
October 21…09:00 am – 06:00 pm

October 22…09:00 am – 06:00 pm

Rates in Effect

Early Rate: by July 15 July 29, 2019

Late Rate: July 16 July 30, 2019 - Onsite

Registration Category Criteria

*To qualify for Student Registration rate, you must be a full-time student in an accredited university.

 

 

Registration fee includes:

Registration fee includes:	Regular	Student
Access to all sessions	✔	✔
Welcome Reception on October 21	✔	✔
Poster Session on October 22	✔	✔
Banquet on October 24	✔	✔
Conference abstracts	✔	✔

 

Welcome Reception

Location: Tokyo International Exchange Center, Plaza Heisei

Date & Time: October 21, after conference presentation

 

Banquet

Location : Tokyo Confesrence Center Ariake

Date & Time: October 24, 7:00pm-9:00pm

 

Lunch Boxes (October 21, 22 24, & 25, 2019)

JPY1,100 per Lunch Box

 

Optional Tours (operated by Kinki Nippon Tourist)

Please see also < http://abc-nins.jp/Lyot2019/optionaltour_v2.pdf >

 

The following excursion will be operated by Kinki Nippon Tourist. Please apply via Online Registration.

 

Course A: ASAKUSA & SUMIDA Cruise

Tour Price: JPY5,500

Date & Time: October 23, 1:00pm-5:00pm

Itinerary: Plaza Heisei (1:00pm)⇒Asakusa (Senso-ji, Nakamise-dori)⇒Tokyo Cruise⇒Plaza Heisei (5:00pm)

Minimum Participants Required: 30 person

*In case the number of applicants does not reach the minimum participants required, the excursion will not be operated.

In this case, notification will be sent to you by e-mail before September 30.

*Tokyo Bay cruise could be canceled without notice depending on bay conditions. In this case the guide will announce the change in schedule.

 

 

Course B: TOYOSU & UENO

Tour Price: JPY5,500

Date & Time: October 23, 1:00pm-5:15pm

Itinerary: Plaza Heisei (13:00)⇒Toyosu Market⇒the East Gardens of the Imperial Palace⇒Ueno AMEYOKO shopping street⇒Plaza Heisei (17:15)

Minimum Participants Required: 30 person

*In case the number of applicants does not reach the minimum participants required, the excursion will not be operated.

In this case, notification will be sent to you by e-mail before September 30.

 

 

Course C: Japanese Culture Experience

Tour Price: JPY7,700

Date & Time: October 23, 1:00pm-5:20pm

Itinerary: Plaza Heisei (13:00)⇒Asakusa KIMONO Experience & sightseeing with Kimono⇒Plaza Heisei (17:20)

Minimum Participants Required: 30 person

*In case the number of applicants does not reach the minimum participants required, the excursion will not be operated.

In this case, notification will be sent to you by e-mail before September 30.

 

 

Service included:

Guide Service: English-speaking guide service

Transfers: By motor coach

Sightseeing: Admission fees to avobe

Tax: Consumption tax included

 

Service not included:

Medical expenses for injuries and illness
Travel and accommodation costs to the start point or from the end point of the itinerary
Travel insurance

 

Reservation Deadline: August 31, 2019

Tour Price calculated on April 9, 2019

 

Accommodation (operated by Kinki Nippon Tourist)

A block of rooms at neighboring hotels has been secured for the conference attendees. Accommodation can be booked via Online Registration. Rooms are limited and are on a first-come first-serve basis.

 

Rates are only available for October 20 – October 26, 2019 inclusive. Nights outside these dates can be requested but cannot necessarily be guaranteed at the same rate.

1. Hotel Trusty Tokyo Bayside
Room Rate	Single (1 bedroom, Single occupancy): JPY18,700
Check-in / out time	Check-in 3:00pm / Check-out 11:00am
Address	3-1-15, Ariake, Koutou-ku, Tokyo
Phone	+81-3-6700-0001
Access from the station	5 mins walk from Tokyo Big Sight Station (Yurikamome)
Access to conferrence venue	6 by train from Tokyo Big Sight Street Station (Yurikamome) 3 mins walk from Tokyo International Cruise Terminal Station to Tokyo International Exchange Center
Hotel Map URL	https://ct.rion.mobi.e.pp.hp.transer.com/trusty.tokyobayside/
2. Daiwa Roynet Hotel Tokyo-Ariake
Room Rate	Single (1 bedroom, Single occupancy): JPY21,900～24,100
Check-in / out time	Check-in 2:00pm / Check-out 11:00am
Address	3-7-3, Ariake, Koutou-ku, Tokyo
Phone	+81-3-3599-6180
Access from the station	1 min walk from ARIAKE Station (Yurikamome)
Access to conference venue	8 mins by train from ARIAKE Station to Tokyo International Cruise Terminal Station, and 3 mins walk from Tokyo International Cruise Terminal station to Tokyo International Exchange Center
Hotel Map URL	https://www.daiwaroynet.jp/ariake/ (Japanese Only)
3. New Otani Inn Tokyo
Room Rate	Single (1 bedroom, Single occupancy): JPY13,960～JPY23,880
Check-in / out time	Check-in 2:00pm / Check-out 11:00am
Address	1-6-2 Osaki, Shinagawa-ku, Tokyo
Phone	+81-3-3779-9111
Access from the station	1 min walk from OSAKI Station (Rinkai Line)
Access to conference venue	11 mins by train from OSAKI Station to Tokyo Teleport Station, and 15 mins walk from Tokyo Teleport Station to Tokyo Interntional Exchange Center
Hotel Map URL	https://www.newotani.co.jp/en/inntokyo/index.html
4. Hearton Hotel Higashishinagawa
Room Rate	Single (1 bedroom, Single occupancy): JPY13,650
Check-in / out time	Check-in 3:00pm / Check-out 12:00pm
Address	4-13-27 Hihashishinagawa, Shinagawa-ku, Tokyo
Phone	+81-3-5495-0810
Access from the station	1 min walk from SHINAGAWA Seaside Station (Rinkai Line)
Access to conference venue	5 mins by train from SHINAGAWA Seaside Station to Tokyo Teleport Station, and 15 mins walk from Tokyo Teleport Station to Tokyo Interntional Exchange Center
URL	https://www.hearton.co.jp/en/higashishinagawa/

*Services included: A room, a breakfast, 10% consumption tax and service charge
*Services not included: personal expenses (laundry, telephone bill, mini-bar, medical expenses due to injury or illness, travel insurance)
*Room equipment: Bathroom and Toilet
*Please notify Lyot 2019 desk (ecc5-26@or.knt.co.jp) in advance if you expect to arrive at your hotel after 10:00pm to avoid the cancellation of your reservation.
*Deadline for application: 5:00 pm Thursday August 31, 2019 (Japan time = GMT+9:00)
*Tour escort: not included
*Minimum number of participants: 1 person
*Please write smoking or non-smoking room request in “Remarks” on the online application page. Your request will be forwarded to the hotel. However, please kindly understand that smoking /non-smoking rooms might not be provided to you as you requested due to the room vacancy.
*Full payment will be required to complete your reservation.
*Accommodation itinerary: First day (start point): check-in date / Last day (end point): check-out date

 

Payment

All payments must be made in Japanese Yen (JPY) by credit card through Online Registration or by bank transfer. Neither checks nor cash are accepted. Registration fee payments must be received prior to the deadline date in order to remain at the current registration rate.

 

Credit Card:
* Available Credit Card: VISA, Master Card, American Express and JCB.
*Drawer of this online payment transaction will be “Kinki Nippon Tourist Co., Ltd. / KINTETSU INTERNATIONAL”.
 However, the company name might be slightly changed depending on the card company.
*Please use a credit card which is valid at least until the end of November, 2019.
*Once the payment is completed, a payment confirmation e-mail will be sent to you.

 

Bank Transfer:

If you choose bank transfer for your payment method, please complete the payment to below account by the designated deadline and send the remittance details of the bank transfer to identify the payment by e-mail with your registration ID.

 

Payment deadline for Early-Bird registration period: July 15 July 29, 2019.

Payment deadline for Late registration period: August 31, 2019.

 

Confirmation

Attendees will receive a confirmation by e-mail when payment is received in full. Please present this confirmation at the Registration Desk at the conference venue as proof of your registration.

 

Change / Cancellation / Refund Policy

Once you have registered, your registration and/or other options cannot be changed online. Any change or cancellation must be made in writing to the Conference Secretariat by e-mail (ecc5-26@or.knt.co.jp)

 

The date and time of the change and cancellation will be based on the working hours (Monday through Friday 9:30am – 5:30pm [Japan time] except the national holidays. After working hours, cancellation will be made next working day, which may incur charges.

 

Cancellation Fee

[Registration]

All registration cancellations must be received in writing by the conference Secretariat by July 15 July 29, 2019 in order to receive a full refund. No refunds will be offered for cancellations received after July 16 July 30, 2019.

 

 [Optional Tours & Lunch Boxes]

Until 11 days before the tour date	No charge
10 to 8 days before the tour of date	20% of tour charge
7 to 2 days before the tour date	30% of tour charge
1 day before the night of stay	40% of tour charge
On the tour day (before departure)	50% of tour charge
On the tour day (after departure)	100% of tour charge
No show without notice	100% of tour charge

 

[Accommodation]

Until 21 days before the night of stay	No charge
20 to 8 days before the night of stay	20% of accommodation charge
7 to 2 days before the night of stay	30% of accommodation charge
1 day before the night of stay	40% of accommodation charge
On the reserved day (before hotel's check-in time)	50% of accommodation charge
On the reserved day (after hotel's check-in time)	100% of accommodation charge
No show without notice	100% of accommodation charge

 

Visa Information

Attendees should check if they require a visa to enter Japan on the website of Minister of Foreign Affairs of Japan.

If your country is listed as a visa required country for Japan on the below website, please contact us by e-mail (ecc5-26@or.knt.co.jp).
http://www.mofa.go.jp/j_info/visit/visa/index.html
・For more details, please visit a website of your local Japanese Embassy/Consulate.

We will send you the necessary documents for visa application.

Please note that those wishing to apply for visas are required to complete the registration and remittance.

Insurance

Please note that it is the responsibility of all attendees to take out full insurance to cover all expenses, including registration fee, in the event that they are unable to travel for any reason.

 

Requirement for application

For excursions and accommodations, agreement is required for below 2 points before making online application:

 

1. All the information regarding registration, social events, hotel and tour reservations are to be announced on this website.

2. Please download and read Agent-Organized Tour Terms and Conditions before applying.

3. For any residents of EEA countries, KNT processes personal information in accordance with the privacy policy.

I have read and understood the terms & condition.

 

CONTACT

Mako Yasumoto(Ms.)/ Maki Kajiyama(Ms.)

International Operation Department
KNT-CT Global Travel CO., LTD.

Address: Sumitomo-shoji Kandaizumi-cho Bldg., 13F, 1-13 Kandaizumi-cho, Chiyoda-ku, Tokyo, 101-0024, Japan

E-mail: ecc5-26@or.knt.co.jp

Phone: +81-(0)3-6891-9354   Fax: +81-(0)3-6891-9409
Office Hours: 9:15 am to 6:00 pm  from Monday to Friday
Closed: Saturdays, Sundays and national holidays (Japan time)

Planning & Operation

Sales Department 5, Kinki Nippon Tourist Corporate Business Co., Ltd.
c/o Yuri Iwatani(Ms.)/Shino Tanaka (Ms.)

Registration Number: Japan Tourism Agency No. 1944
Full member of Association of Travel Agents
Member of the Compensation Security Bonds System
Member of Travel Agency Fair Trade Council
Address: Sumitomo-shoji Kanda-Izumi-cho Bldg., 12F,
1-13 Kanda-Izumi-cho, Chiyoda-ku, Tokyo, 101-0024, Japan
Tel: +81-3-6891-9305 / Fax: +81-3-6891-9405
-Office Hours-
Monday – Friday 9:30 a.m. – 5:30 p.m. (Japan time)
Closed: Saturdays, Sundays and national holidays

Privacy Policy

Sales Department 5, Kinki Nippon Tourist Corporate Business Co., Ltd.
Privacy Manager: Hironori Hattori (Mr.)
TEL: +81-3-6891-9305