REGISTRATION

22nd AORC Asian Section Meeting and Gene Doping Workshop will take place at Utsunomiya Tobu Hotel Grande from Wednesday September 25th- Saturday September 28th, 2019.

On-line Registration

Registration Fees

Registration Category Registration Fee
Early-bird registration
(to be registered by July 20th, 2019)
Standard registration
(to be registered
on and after July 21st - August 20th, 2019)
Delegate for 2days
(25th and 26th)
for 3days
(25th, 26th and 27th)
for 2days
(25th and 26th)
for 3days
(25th, 26th and 27th)
JPY 10000 JPY 20000 JPY 15000 JPY 30000
Accompanying person for 2days
(25th and 26th)
for 3days
(25th, 26th and 27th)
for 2days
(25th and 26th)
for 3days
(25th, 26th and 27th)
JPY 5000 JPY 10000 JPY 10000 JPY 15000

Registration fee includes

  • - Welcome party, admission for all sessions, Lunch for sep.26 and 27 and Coffee break (s) of your attending day(s).
  • - As for an accompanying person, all of the above is included (except admission for all sessions), when registering as an accompanying person with the fee.

Welcome Party

Fee included in Registration fee

Location: Utsunomiya Tobu Hotel Grande

Date & Time: September 25, from 6:00pm

Official Tour

*For details of the Official Tour, please click here.

①Visit to Oya History Museum and casual dinner (Venue: "Ishino-kura" Restaurant)

Free of charge

Date & Time: September 26, from 4:00pm to 9:15pm (tentative)

Services included:
Meal: Dinner with drinks
Guide Service: English-speaking guide service
Transfers: By private car for official tour
Services not included:
Medical expenses for injuries and illness
Travel and accommodation costs to the start point or from the end point of the itinerary
Travel insurance

②Visit LRC Facilities and Farewell Dinner (Venue: Nikko Kanaya Hotel)

Free of charge

Date & Time: September 27, from 3:30pm to 10:30pm (tentative)

Services included:
Meal: Dinner with drinks
Guide Service: English-speaking guide service
Transfers: By private car for official tour
Services not included:
Medical expenses for injuries and illness
Travel and accommodation costs to the start point or from the end point of the itinerary
Travel insurance

OPTIONAL TOUR

If you would like to join optional tours of ①, ②, please email to 22nd AORC Asian Section Meeting and Gene Doping Workshop Registration Desk (gmd_iod02@or.knt.co.jp).

*For details of the Optional Tour of ①, ②, please click here.

*For details of the Optional Tour of ③, please click here.

①Traditions of Japan -"Mashiko Pottery Experience & Mooka Momen Cotton Weaving Experience"

* This optional tour is only for accompanying person

Tour Fee: JPY TBD (Lunch included)

Date & Time: September 26, 8:30am-5:30pm (tentative)

Minimum Participants Required: 6 people

*In case the number of applicants does not reach the minimum participants required, the excursion will not be operated. In this case, notification will be sent to you by e-mail before August 31.

Services included:
Fee: Pottery Experience fee (90min. 2 pieces of pottery), Mooka Cotton Weaving Experience fee
Meal: Lunch
Guide Service: English-speaking guide service
Transfers: By private car for optional tour (including the transportation to the dinner venue "Ishino-Kura" Restaurant if requested.)
Tax: Consumption tax included
Services not included:
Pottery shipping fee to be settled on-site
Medical expenses for injuries and illness
Travel and accommodation costs to the start point or from the end point of the itinerary
Travel insurance

②Enjoy a theme park and glorious nature –"Nikko Edo Village & Kinugawa Line Kudari River Cruise & Nikkō Tōshō-gū Shrine"

* This optional tour is only for accompanying person

Tour Fee: JPY TBD (Lunch NOT included)

Date & Time: September 27, 8:30am-5:30pm (tentative)

Minimum Participants Required: 6 people

*In case the number of applicants does not reach the minimum participants required, the excursion will not be operated. In this case, notification will be sent to you by e-mail before August 31.

Services included:
Fee: Nikko Edo Village and Nikkō Tōshō-gū Shrine admission fee, Kinugawa River Cruise boarding fee
Guide Service: English-speaking guide service
Transfers: By private car for optional tour (including the transportation to the dinner venue "Nikko Kanaya Hotel" if requested.)
Tax: Consumption tax included
Services not included:
Lunch
Medical expenses for injuries and illness
Travel and accommodation costs to the start point or from the end point of the itinerary
Travel insurance

③Watch horse racing at Nakayama Racecourse

Free of charge

Date & Time: September 28, 8:30am-5:00pm (tentative)

Services included:
Meal: Lunch with drinks
Guide Service: English-speaking guide service
Transfers: By private car for official tour (including the transportation to the Tokyo station or nearby for the return way)
Tax: Consumption tax included
Services not included:
Medical expenses for injuries and illnesss
Travel and accommodation costs to the start point or from the end point of the itinerary
Travel insurance

*Please inform us the hotel name where you will stay for May 28 at your registration.
If you would like us to arrange a room for the night of May 28, please email to 22nd AORC Asian Section Meeting and Gene Doping Workshop Registration Desk (gmd_iod02@or.knt.co.jp).

※For any other tours, please email to 22nd AORC Asian Section Meeting and Gene Doping Workshop Registration Desk (gmd_iod02@or.knt.co.jp).

Registration Deadline

Advanced On-line registration will be closed on 5:00pm Tuesday August 20th (JST).

ACCOMMODATIONS

Rooms have been reserved by Kinki Nippon Tourist Kanto Co., Ltd. / Utsunomiya Branch in the hotel of the venue.

The hotel reservation will be made on first-come-first-served basis.

Hotel Name
Utsunomiya Tobu Hotel Grande
Room Rate
Single room for Single occupancy (17 square meter) : JPY12200
Twin room for Double occupancy (23 square meter) : JPY23400
Check-In/Out Time
3:00pm / 11:00am
Address
5-12, Honcho, Utsunomiya, Tochigi, 320-0033, Japan
Phone
+81-28-627-0111
Access to Hotel
Utsunomiya Tobu Hotel Grande is located at the center of Utsunomiya city, and have good access to other major cities in Tochigi prefecture such as Nasu and Nikko. This hotel is suitable for business trip and sightseeing, and guests can go for town walk to experience famous local food gyoza dumpling, cocktail and jazz.
  • From Tokyo station To Utsunomiya station: Approx. 50 minutes by Tohoku Shinkansen (bullet train)
  • From Narita Airport To Utsunomiya station: Approx. 150 minutes by Airport Limousine bus
  • From Haneda Airport To Tobu Utsunomiya station: Approx. 100 minutes by Airport Limousine bus
Hotel URL
https://www.tobuhotelutsunomiya.com/en-us

Please note the hotel, Utsunomiya Tobu Hotel Grande is now under renovation (as of March, 2019) and all rooms as well as restaurants and meeting rooms will be non-smoking for the period of the 22nd AORC Asian Section Meeting and Gene Doping Workshop.

Smoking booth will be located on the 1st floor where the hotel lobby is.

Application Deadline

Advanced On-line hotel reservation will be closed on 5:00pm Tuesday August 20th (JST).

Notes

  • All room rates are per room per night.
  • The above rates are valid only during the period of the 22nd AORC Asian Section Meeting and Gene Doping Workshop.
  • Services included: Room, Breakfast, Tax and Service charge
  • Services not included: Personal expenses (laundry, telephone bill, mini-bar, medical expenses due to injury or illness, travel insurance)
  • Room equipment: Bathroom and Toilet
  • Tour escort: Not included
  • Minimum number of participants: 1 person
  • The above rates and information are subject to change without notices.
  • Please notify the 22nd AORC Asian Section Meeting and Gene Doping Workshop Registration Desk (gmd_iod02@or.knt.co.jp) in advance if you expect to arrive at the hotel after 10:00pm to avoid the cancellation of your reservation.
  • Your non-smoking/smoking request will be requested to the hotel. However please understand that it is not guaranteed to be provided as you request because it will be assigned depending on the availability on the day.
  • Accommodation itinerary: First day (start point): Check-in time / Last day (end point): Check-out time
  • Full payment is required to complete your reservation.

Confirmation

A final confirmation will be sent to you by email after the final deadline to whom has completed the payment.

Payment

(VISA, Master Card, American Express, Diners Club or JCB only)

*Please use a credit card which is valid at least until October 2019.

*Drawer of this online payment transaction will be "KNT-CT Global Travel Co., Ltd. / KINTETSU INTERNATIONAL", however the company name might be slightly different depending on the card company.

*Credit card transactions may be reflected in your credit card statement two or three months later due to system matter.

All payments must be made in Japanese Yen (JPY) by credit card through On-line Registration. Neither checks nor cash are accepted. Registration fee payments must be received prior to the deadline date in order to remain at the current registration rate.

Change/Cancellation/Refund Policy

-Cancellation fee for Registration fees

Up to Friday September 20th after registration
JPY 10000
On and after Saturday September 21st
No refund

Note: A substitute participant can be accepted. A cancellation must be noticed by e-mail with an official letter.

-Cancellation fee for Hotel Accommodation Fees

Until 21 days before the night of stay
No charge
20 to 8 days before the night of stay
20% of accommodation charge
7 to 2 days before the night of stay
30% of accommodation charge
1 day before the night of stay
40% of accommodation charge
On the reserved day (before hotel's check-in time)
50% of accommodation charge
On the reserved day (after hotel's check-in time)
100% of accommodation charge
No show without notice
100% of accommodation charge

-Cancellation fee for Optional tours of ①, ②

Until 11 days before the tour date
No charge
10 to 8 days before the tour date
20% of tour price
7 to 2 days before the tour date
30% of tour pricee
1 day before the night of stay
40% of tour price
On the tour date (before departure)
50% of tour price
On the tour date (after departure)
100% of tour price
No show without notice
100% of tour price

Once you have registered, your registration and/or other options cannot be changed online. Any change or cancellation must be made in writing to the Registration Desk by e-mail (gmd_iod02@or.knt.co.jp).

*The date and time of the change and cancellation will be based on our working hours (Monday through Friday 9:30a.m.-5:30p.m. (JST) except national holidays.)
Beyond the working hours, the cancellation will be made on the next day, which may incur charges.

VISA

If you need a visa to enter Japan, please contact the 22nd AORC Asian Section Meeting and Gene Doping Workshop Registration Desk by email. We may provide you the following documents for your visa application:

  • -Letter of guarantee
  • -Letter of reason for invitation
  • -Schedule of stay
  • -Details of organization (Certificate of enrollment of Inviting Person)

https://www.mofa.go.jp/j_info/visit/visa/index.html

For more details, please contact the nearest Embassy/Consulate General of Japan.

On-line Registration

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